CoC Implementation Work Groups & Work Plans
Implementation work groups serve as the primary mechanism for engagement of most stakeholders (providers and individuals with lived experience) in action-oriented decision-making, moving the system from theoretical discussions to practical experimentation and coalescence of practice. Work groups are typically ad hoc and convened with a clear set of assignments and timeline, meet frequently to achieve that purpose, and then reconvene only when new assignments are made. Activities include the creation, testing, and implementation of policies and often distribute these activities across several work groups for a single policy effort. This ensures targeted engagement of different levels of stakeholders.
To implement our System Vision, we have assigned a dedicated management team to activate and lead work groups as needed.
To implement our System Vision, we have assigned a dedicated management team to activate and lead work groups as needed.
Current Work Groups
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CES Defining Vulnerability Work Group: This work group wraps up Phase 1 (Define Vulnerability) of the Coordinated Entry System (CES) Assessment and Prioritization Refinement to remove the VI-SPDAT. It focuses on the question, "What vulnerabilities do we want to prioritize when we remove the VI-SPAT?" The deliverable is a definition of vulnerability that will be proposed to CoC leadership to ensure alignment with system vision before moving forward with additional refinement work. For more information, contact Lisa Huffman. |
CES Leadership Work Group: This work group meets monthly and is comprised of people in leadership positions in the Coordinated Entry System (CES). This group has been granted decision-making authority from the Blueprint Council to approve CES Policies and Procedures for pilot. Additional responsibilities include leading the annual CES evaluation, overseeing CES refinement goals and policies, and championing implementation throughout their own organizations and the overall system. For more information, contact Lisa Huffman. |
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HMIS User Group:
This work group is targeted at anyone who frequently does data entry or reporting in HMIS. This meeting is open to all HMIS users in the CoC, and is specifically for communicating HMIS changes and updates. This group has a standing agenda, which includes reviewing the system performance dashboard, reviewing the data quality report, and any system updates. The HMIS team will be available for live troubleshooting as well. The group meets at 11 AM on the second Wednesday of the even (February, April, June, August, October, & December) months. Join the meeting with the button below. For more information, contact Gwen Beebe. |
HMIS Planning Committee:
This work group is targeted at agency site administrators, super users, the folks at each agency who are the first line for HMIS questions, or any user who wants to participate in decisions about our HMIS system! This meeting is open to all HMIS users, but is specifically for planning HMIS changes and updates. The group meets at 11 AM on the second Wednesday of the odd (January, March, May, July, September, & November) months. Join the meeting with the button below. For more information, contact Gwen Beebe. |
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CoC NOFO Non-Conflicted Work Group: This work group meets regularly and is comprised of members who do not have affiliations with any organization that receives HUD homelessness funding. This group is responsible for developing a HUD compliant and transparent CoC Program funding competition. Throughout the year, this group amends and updates CoC policies and documents. During the annual NOFO competition, this work group evaluates new project applications and recommends application for funding, reviews the final scoring and recommends funding for renewal projects, completes and recommends the ranking and tiering for CoC projects, and recommends a list of projects to be fully or partially reallocated, reallocation amounts and implements a process of reallocation appeals, if needed. For more information, contact Rachael Sample. |
CoC NOFO Service Provider Work Group: This work group is comprised of representatives from organizations who utilize CoC, ESG, and other funding. This group is responsible for providing feedback to the CoC NOFO Non-Conflicted Work Group in the areas of the scoring tool development, policies and procedures, and other decisions relevant to the CoC NOFO Competition. The CoC NOFO Non-Conflicted Work Group will incorporate service provider feedback at their discretion and make recommendations to the Blueprint Council for approval. For more information, contact Rachael Sample. |
Project Management Lead: Danielle Bagg-Wireman, CHIP
Co-System Leads:
- Chelsea Haring-Cozzi, CHIP
- Rodney Stockment, City of Indianapolis
Please see our Workplan Summaries for 2021.